During the pandemic, Zoom quickly gained popularity as a piece of software. While it was already popular in the corporate world, its user base grew significantly in 2020 due to COVID-19 restrictions.
Initially designed for business use, Zoom faced security issues related to meeting safety as unauthorized individuals could access conversations. To address this, the company introduced additional safety measures for users to protect themselves while using the app.
Enter a Password and an Exclusive Meeting ID
Although users receive personal meeting IDs in the app, using it for every meeting does not enhance security. Instead, the company recommends using a randomly generated exclusive ID. Here is how you can set it up:
- Click the ‘Schedule’ button in the app or 'Schedule a meeting' in the web browser.
- Add event descriptions, time, date, and duration of the meeting.
- Select the 'Generate Automatically' option for a unique meeting ID.
- You can change the passcode if needed.
- Enable the ‘Waiting Room’ feature to monitor attendees.
- Click ‘Save’ and ‘Copy the invitation’ to share meeting details.
Always Use a Waiting Room Feature
Enabling a waiting room feature is an effective way to prevent unauthorized access to your meetings. When someone attempts to join, they are placed in a waiting room for your approval before becoming a participant.
Managing the waiting room may require effort, but it ensures that only approved attendees can join your meeting.
Use Additional Safety Precautions
For added security, consider using additional safety features like locking the meeting or disabling the ‘Share Screen’ feature for large audiences. These actions help maintain control over who can participate and what actions they can perform during the meeting.
Safety Always Comes First
Utilize the available tools within Zoom to maintain meeting security and prevent unauthorized individuals from disrupting your conversations. Share your experiences and recommendations with Zoom safety features in the comments below.
